35 Questions to Ask A Wedding Planner Before Booking + BONUS REFERENCE QUESTIONS

Hi Ladies,

The wedding planning is now in full force after our recent engagement. September 2021 we are coming for you!

Damon and I decided that we wanted to move forward with A wedding planner to ensure that no detail goes overlooked during our wedding process. Could I handle the wedding planning? UHM. YES. For those that know me very well would probably be like ‘why in the hell is she hiring a wedding planner?’ but in full honestly, when you do some event planning in your everyday job it’s nice to be able to take a step back for your special event.

I still plan on being very involved in the process. But with this being a new and different event for me, I thought it might be best to have some help with the details. Having someone who knows this world by my side while I make so many decisions and can help create this experience from beginning to end is very important to me. So, here we are today!

I thought it would be very helpful to share some questions that I used to help me in my vetting process and selection of a wedding planner.

Questions to Ask Your Potential Wedding Planner

Before you even start reaching out for consultation calls and initial interviews, be sure to do some research on your end on wedding planners that you may be interested in. For a while I have been saving images of weddings that I have loved in the Atlanta area and keeping a running tab of those planners and vendors that helped put it all together.

The Basics:

  1. Do you have our wedding date open?
  2. What made you want to be a wedding planner?
  3. Are you a certified wedding planner? If so, where did you get certified? What is your educational background?
  4. How many years have you been in the industry?
  5. Do you have a wedding planning team?
  6. What is your general philosophy about weddings?
  7. Do you have a minimum budget that you work with?
  8. Will you be the person on site the day of our wedding?
  9. Will you have assistants that will join you on the wedding day? How many assistants will you have?
  10. What types of venues have you worked in?
  11. What is your general communication style?
  12. How do you like to keep in contact with your brides and grooms?

Scope of Work:

  1. What kind of planning do you offer? Logistics only? Design? Both?
  2. In case of an emergency that prevents you from being at our wedding, who is the backup planner?
  3. Will you stay on site after our wedding to make sure everything has been broken down and all vendors have left the location?
  4. Do you offer different package options or is everything customized based on what we’re looking for?
  5. How often do we meet for planning? Or how much access do I have to you for planning and wedding purposes?
  6. Is the wedding day rehearsal included in your services?
  7. Do any of your packages include planning the rehearsal dinner and/or post-wedding brunch? If not, would you provide that service and what would be the extra cost to include it in our contract?

Vendor :

  1. Have you ever worked at the venue we’ve chosen?
  2. Do you usually work with the same vendors for your weddings?
  3. Do you take a commission or discount from any of the vendors you would refer us to?
  4. Are we required to book only the vendors you recommend or do we have the freedom to hire someone even if you haven’t worked with them before?
  5. If issues arise with the vendors/venue before, during or after our wedding, will you handle them or are we responsible for this?
  6. How many wedding clients do you take on in a year? How many do you expect to have during the month of our wedding?
  7. Will you invoice us for all the vendor fees or will we need to pay each one of them ourselves?
  8. If we need to pay for the vendors ourselves, for those who will be on site the day of our wedding, can I provide you with checks for final payment to ensure they get paid on our wedding day?

Getting to Business:

  1. If we choose to move forward with you, what are next steps as far as the contract? And when should we expect the contract?
  2. As changes are made to our plans, will you update us with a revised estimate and updated contract?
  3. How do they manage payments?
  4. What is your payment policy? Do you accept credit cards?
  5. How much of a deposit is required to book your services? When is the final payment due?
  6. What is your refund or cancellation policy?
  7. Would you be open to grabbing coffee? 
  8. Can you provide a list of references?

BONUS: Questions to Ask Their References

Start by introducing yourself. Cold calls are always awkward, but the great thing is that they were just in your position not too long ago, so they definitely get it and most definitely want to help a future bride where they can. I have listed some questions below that I think are great to ask previous brides that have used the wedding planner that you are considering. Don’t forget to ask for examples of each of the situations.

Getting the details:

  1. When did they get married?
  2. Where did they get married?
  3. What was the favorite part of your wedding?

Review of the service:

  1. Which particular services did they use of the wedding planner?
  2. How was your overall experience with the planner?
  3. Which services did you wish you contracted with the wedding planner?
  4. After the wedding which services did you think you probably could have done without?

Get the vibe:

  1. What would you say their communication style was?
  2. How did you like their communication style?
  3. What did you think of their overall personality?
  4. Did their personality keep you grounded and calm in what could be stressful moments?
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